Author information – your presentation or poster

What you need to do…

• Register for the conference by Monday, 24 February 2025
• Create a PowerPoint presentation at the conference and upload to submission system here by Friday, 21 March 2025
• Refer back to the programme at regular intervals as it is subject to change

PowerPoint submission deadline: Friday, 21 March 2025.

• Presentations are allocated 15 minutes in the programme. Your presentation must not last more than 10 minutes, leaving five minutes for Q+A
• Please log into the submission system to upload your PowerPoint file by no later than Friday, 21 March 2025
• The slides will be loaded onto the session laptop by the organisers prior to the relevant session
• Authors should bring a copy of their slides on a USB with them to the conference as a back up

When completing your presentation please ensure you consider the following:

• Presentations must be in 16:9 ratio
• Do not use colours that will make text or diagrams difficult to read once projected
• Avoid blocks of text on a slide. Use short bullet points, not paragraphs
• Avoid using hand drawn scanned images
• Present the relevant information in the clearest way possible. Tables, graphs and diagrams can help at times
• There is no set template for PowerPoint presentations; you may use a personal or company template. Logos and branding must be of a modest size and must not obstruct the presenting content

What you need to do…

Register for the conference by Monday, 24 February 2025.

• Create a poster for display in our digital poster gallery and for physical display at the conference. The poster template is available to download
• Please log into the submission system to upload your PDF poster file by no later than Friday, 21 March 2025 for inclusion in the digital poster gallery
• You're required to print and bring your poster with you on the day
  Create one slide for your two-minute poster pitch. The slide template is available for download

Poster submission deadline: Friday, 21 March 2025.

In addition to your written paper included in the conference proceedings, authors selected for a poster presentation will be asked to produce and bring a printed poster for display in the poster area at the conference.

At the conference in the catering / exhibition area there will be a board with a poster header listing your paper title for you to display your poster on.

The IET will provide Velcro to stick them to the boards.

During the breaks and at lunch time or dedicated poster session you are required to spend some time at your poster as it is your opportunity to discuss your work with other delegates.

A digital version of your poster will also be viewable to attendees in our digital poster gallery.

The poster board size is portrait A0.

You should clearly display the following information on your poster:

• The title of your paper
• The authors’ names and their affiliations
• Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

Each poster author is allocated two minutes within the poster pitch session to present one slide to encourage delegates to visit their poster on display.

The template for the slide can be downloaded

The session chair will be monitoring the time and will end your pitch when your two minutes has ended.

Once you have completed your slide please ensure you upload it to the submission system by Friday, 21 March 2025.

Useful tips

• Your display should consist chiefly of keywords, diagrams, photographs, etc.
• Diagrams and graphs should have clear captions
• All text should be easy to read
• Use colour to emphasise important features
• All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width)
• Handwritten text or diagrams are not recommended
   

Remember…

• The display should be visually appealing and should contain the essence of your paper in a form that is easy to understand
• Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them
• The poster can contain visuals that were not present in your paper
• The poster display is important. It is recommended that as much time and effort with its preparation as you did with our written paper

Tell your colleagues and social media followers about your upcoming presentation at DPSP Europe 2025 with a short video. It’s really easy to put together – just film yourself saying a few words about your talk on your phone, and post it.

Filming hints and tips:

• Film in good light, and try to make sure that the light source is behind you, as this will avoid casting shadows on your face
• Place the phone so you are looking directly into it, and not up or down
• Please smile, be expressive and don’t be afraid of small gestures
• Play back your video before posting it. If there are any external sounds loud enough to be picked up on your video, have another go
• Videos that are 60 seconds or less usually have the most impact on social media

What to say?

Hello, my name is…. and I work for….

I‘ll be giving a presentation at the IET’s DPSP conference, taking place in Bilbao on 1 – 3 April 2025.

My talk is about….

I hope I’ll see you there!

Creating your final video:

There are lots of video editing Apps available to help you with this.

Please include the conference hashtag #DPSP when you post your video. If possible, please tag the IET as well:

X: @IETevents
Linkedin: @IET Events and Conferences
Facebook: @TheInstitutionofEngineeringandTechnology
Instagram: @theiet

Personal data will be processed by the Institution and its associated organisations for the purpose of organising your attendance at this event.

It may also be used for the promotion of other IET products and services and contacting you for market research purposes.

By providing us with your postal address, email address and telephone number you agree that we may contact you by these methods.

You can change this preference at any time by either contacting us by post, following the link on a received email or amending your preferences if you have a MyIET online account.